Our statute

Last updated: December 12, 2022

In accordance with the provisions of Art. 11 and 12 of the Law on Associations ("Official Gazette of RS", no. 51/09, 99/2011, 44/2018 - other laws), at the founding assembly held on 12.12.2022, in Belgrade, was adopted

STATUTE

Serbian Maximaphile Society

Area of ​​goal achievement

Article 1.

Serbian Maximaphile Society (hereinafter: the Association) is a non-governmental and non-profit association, established for an indefinite period to achieve goals in the field of collecting, studying and documenting maximum maps, postcards and other philatelic material resulting from postal traffic, as socially useful activities significant for protection of the cultural and historical assets of this area.

Objectives of the association

Article 2.

The objectives of the Association are:

- collecting, studying and documenting maximum cards, postcards and other philatelic material from postal traffic;

- encouraging getting to know and establishing contacts with peoples of other cultures, diversity through the exchange of

postcards and the maximum cards;

- encouraging socializing, acquaintance and development of acceptance of marginalized and different social groups, through various activities of the Association;

- organization of philatelic exhibitions;

- organizing lectures via the Internet;

- participation of philatelists in domestic and international philatelic exhibitions;

- cooperation and establishment of contacts with other philatelic societies in the country and abroad to achieve joint activities and goals;

- collecting philatelic literature;

- creation and printing of catalogues, professional literature and other types of publications;

- production, design and printing of maximum cards and postcards;

- development of philately as part of the education system;

- cooperation with institutions from the field of education and culture to promote philately, maximum cards, postcards and other philatelic material;

- detection and prevention of distribution of falsified philatelic material.

Article 3.

To achieve its goals, the Association in particular:

- collects and processes scientific and professional literature in the field of philately and other material arising from postal traffic;

- organizes, alone or in association with other organizations, exhibitions, workshops, scientific meetings, counselling, seminars, and events that create and nurture values ​​in the field of philately;

- organizes educators and other experts to work on the education of children and youth in the field of philately and implements activities for the protection and improvement of cultural and historical assets in the field of philately;

- cooperation with organizations in the country and abroad that have related goals;

- supports the initiatives of institutions, other organizations and individuals that contribute to the achievement of the Association's goals;

- provides constant professional assistance to members of the Association in solving status, administrative and other legal issues.

Name and center 

Article 4. 

The name of the Association is: ДРУШТВО МАКСИМАФИЛА СРБИЈЕ

The name of the Association in English is: SERBIAN MAXIMAPHILE SOCIETY 

The association does not use an abbreviated name. 

The association is headquartered in Belgrade

The official email address is: office@maximum.cards 

The association carries out its activities on the territory of the Republic of Serbia and through an online platform.

Online platform 

Article 5. 

The online platform is located at www.maximum.cards and is a unique software solution owned by the founder of the Association, Stefan Tešanović. 

Stefan Tešanović, as the owner of the online platform, will independently bear all the costs of creating, maintaining and improving the online platform, the domain and other costs related to the online platform. 

The online platform was provided by the owner, Stefan Tešanović, for use by members of the Association in order to achieve the goals of the Association and at the same time represents the official website of the Association. 

Stefan Tešanović, as the owner of the platform, retains all legal and copyright rights to the entire content on the platform, which was created as a result of the work of the Association and its members. 

Stefan Tešanović, as the owner of the online platform, reserves the right to withdraw the right of use to the Association, with a notice period of 60 days, upon written notification to the President and the Board of Directors.

Association and cooperation 

Article 6. 

The Assembly of the Association makes a decision on joining an alliance and organization on the proposal of the President, the Board of Directors or one third of the members of the Association, by direct vote. The decision is legally binding, if more than half of the members present expressed their opinion. 

The Association has the right to withdraw from associations and organizations if the Assembly of the Association deems that the goals for which it joined those associations or organizations are not being achieved. The decision to withdraw is legally binding, if more than half of the members present expressed their opinion. 

The decision on cooperation with an association, organization, institution, alliance or other legal entity in the country and abroad is made by the President.

Types of membership and termination of membership 

Article 7. 

Members of the Association are: 

- regular members; 

- honorary members; 

- associate members.

Membership in the Association ends: 

- non-payment of membership fees for regular members; 

- by personal request; 

- deletion from membership; 

- exclusion from membership; 

- the death of a member; 

- termination of the Association's work.

Regular member 

Article 8. 

A regular member participates in all activities of the Association, executes the work program of this Statute, performs tasks and pays the membership fee. 

Any person who accepts the goals of the Association, the Statute and other documents of the Association and submits an application for membership to the President can be a regular member of the association. 

A minor who has reached the age of 14 can join the association by obtaining a statement from his legal representative on giving consent. 

For a person under the age of 14 from paragraph 3 of this article, the application is submitted by his legal representative.

Article 9. 

The decision on admission to regular membership is made by the President and he informs the applicant about it without delay. 

The President reserves the right to refuse the admission of a new regular member to the Association without the obligation to provide an explanation and informs the applicant and the Administrative Vacation about this. 

The notice of refusal to receive regular membership is delivered to the applicant electronically to the email address specified in the application form. 

The applicant for regular membership has the right to appeal to the Board of Directors within 8 days of receiving the decision via email. 

The Board of Directors is obliged to make a final decision on the refusal of admission for a regular member within 30 days from the receipt of the appeal and inform the applicant thereof.

Rights, obligations and responsibilities of regular membership 

Article 10. 

A regular member of the Association has the right to: 

- participates equally with other regular members in achieving the goals of the Association; 

- directly participates in decision-making at the Assembly, as well as through the Association's bodies; 

- elects and is elected to the bodies of the Association; 

- be timely and fully informed about the work and activities of the Association. 

A regular member is obliged to: 

- actively contributes to the achievement of the goals of the Association; 

- participates, in accordance with his interests, in the activities of the Association; 

- pays the membership fee; 

- performs other tasks entrusted to him by the Assembly, the Board of Directors or the President.

Expulsion of a regular member 

Article 11. 

A regular member is excluded from the Association, if he acts contrary to the principles of the Statute or to the detriment of the Association.
The decision on the expulsion of a member is made by the Board of Directors, on the proposal of the President. 

The decision on exclusion is delivered to the member electronically to his email address, which is in the Association's records. 

A member has the right to appeal to the Assembly within 15 days of receiving the decision by email. 

The Assembly is obliged to make a final decision on expulsion at its first regular session and inform the member thereof.

Membership fee 

Article 12. 

It is not possible to pay the membership fee in advance for several years. 

Existing regular members pay the membership fee during December for the following year, no later than March 1 of the current year. 

New regular members who join the Association during the year pay 50% of the annual membership fee within one month of giving their consent to join the Association. 

Instructions for paying the membership fee are issued by the President, and the amount of the annual membership fee is determined by the Assembly. 

A regular member cannot submit a request for suspension of the membership fee in the following period and a request for exemption from the payment of the membership fee.

Article 13.

If a regular member does not pay the annual membership fee in full by March 1 of the current year, it is considered that he voluntarily renounced the status of a regular member of the Association from the beginning of that year, and thus the right to appeal against automatic removal from membership. 

A person who has lost the status of a regular member due to non-payment of the membership fee in the case of a new approval for membership shall pay, in addition to the regular full membership fee, a fee in the amount of one annual membership fee.

Withdrawal from the membership of a regular member 

Article 14. 

A regular member may withdraw from membership by giving a written statement of withdrawal. 

The consent of the legal representative is not required for the representation of a minor regular member. 

The resignation statement is submitted to the President, who informs the Management Board about it.

Honorary members 

Article 15. 

Honorary members can be sponsors, donors or persons who in some way contributed to the successful work of the Association and the promotion of philately, at most cards or postcards. 

Honorary members do not pay membership fees and do not have the right to vote at the Assembly of the Association. 

The Board of Directors decides on the admission of honorary members at the proposal of the President.

Associate members

Article 16.

Associate members are all those members who, through the online platform, submit a request to join the Association as an associate member.

Associate members do not pay membership fees and do not have the right to vote at the Assembly of the Association.

The President decides on the admission of associate members.

Article 17. 

The President reserves the right to refuse the admission of a new associate member to the Association without the obligation to provide an explanation and informs the applicant thereof. 

The applicant for an associate member application does not have the right to appeal in case of rejection.

Associate Member Exclusion 

Article 18. 

An associate member is excluded from the Association, if he acts contrary to the principles of the Statute or to the detriment of the Association. 

The decision on the expulsion of a member is made by the Board of Directors, on the proposal of the President. 

The decision on exclusion is delivered to the member electronically to his email address, which is in the Association's records. 

An associate member has no right of appeal.

Internal organization 

Article 19. 

The bodies of the Association are the Assembly, the Management Board and the President. 

The function of legal representative is performed by the President. 

The Assembly of the Association can, on the proposal of the President, form a section, if the need for such a way of organizing work is shown. 

The work of the section is defined by the rulebook, the Management Board is responsible for adopting the rulebook.

Assembly 

Article 20. 

The Assembly of the Association consists of all its members. 

The Assembly meets regularly once a year. The assembly is public. 

The session of the Assembly is convened by the President, with a written notification of the place and time of the Assembly and the proposals of the agenda. 

The Assembly session can be held online using modern communication methods. 

The session is presided over by the President or a person elected by public vote at the beginning of the session.

Extraordinary Session of the Assembly 

Article 21. 

An extraordinary session of the Assembly can be scheduled on the reasoned proposal of the Board of Directors, the President, as well as on the initiative of at least one third of the members of the Assembly. The initiative shall be submitted to the Board of Directors in writing and shall state the issues proposed for consideration. 

The extraordinary session of the Assembly discusses only the agenda for which it was convened.

Quorum 

Article 22. 

A quorum for work is the presence of half of the regular members who have paid the membership fee for the given year.
In the event that less than half of the regular members who have paid the membership fee for the given year attend the convened session, the President will request a 30-minute break. 

If at least a quarter of the regular members are present after the break of the convened session of the Assembly, it will be considered that there is a quorum for final decision-making. 

If, even in a repeated attempt, the quorum conditions for the work of the Assembly are not met, the President will schedule a new session of the Assembly within the time limit he deems appropriate. 

If a quorum is not secured even then, the President will announce the dissolution of the Assembly and schedule a new election Assembly within 10 days.

Method of decision-making 

Article 23. 

Decisions made by the Assembly are legally binding if they received more than half of the votes of the members present. 

When voting, the principle of one regular member - one vote is applied.

Powers of the Assembly 

Article 24. 

The Assembly is competent to: 

- adopt a work plan and program; 

- adopts the Statute, as well as amendments to the Statute; 

- adopts other general acts of the Association; 

- elects and dismisses members of the Management Board; 

- elects and dismisses the President of the Association; 

- considers and adopts the financial plan and report; 

- decides on the amount of the annual membership fee; 

- decides on status changes and termination of the Association's work; 

- decides on joining the alliance, organizations and other associations in the country and abroad.

Board of Directors 

Article 25. 

The management board has three members. 

The permanent member and chairman of the Management Board is the President of the Association. 

Two members of the Management Board are elected by the Assembly at the election session by voting. 

The mandate of two members of the Board of Directors lasts four years and they can be elected to the same position.

Election of members of the Board of Directors 

Article 26. 

Candidate proposals for members of the Board of Directors are submitted to the Assembly in written form or orally at the meeting itself. 

In case of unsuccessful election of two members of the Management Board, the President or the person in charge of presiding over the Assembly will convene a new election session, which will be held within a maximum of 15 days.

Responsibilities of the Board of Directors 

Article 27 

The management board is competent to: 

- decides on the applicant's appeal for admission as a regular member; 

- decides on the exclusion of a regular member and an associate member; 

- decides on the admission of an honorary member; 

- proposes changes and additions to the Statute, which he gives to the President for decision and preparation; 

- decides on the appearance and content of the stamp; 

- decides on the initiation of the procedure for compensation of damage from Article 25 of the Law on Associations and, if necessary, appoints a special legal representative of the association for that procedure.

Decision-making by the Board of Directors 

Article 28. 

The Board of Directors makes final decisions if the President and one member of the Board of Directors are present at the meeting. 

The decisions of the Management Board are legally binding when the majority of the members of the Management Board voted for them. 

The minutes of the work and decisions of the Board of Directors are kept by the President. 

The minutes are legally binding when signed by the President. 

The merits of the Board of Directors are published in the Association's newsletter in an abbreviated version, if necessary.

Article 29. 

The President of the Association and members from the previous convocation are invited to the meetings of the Management Board, and if they are not members of the Management Board, in an advisory capacity without the right to vote. 

The obligations and integrity of all members of the Board of Directors, except for the powers prescribed by law for representatives of the Association, are defined by a special rulebook of the Board of Directors of the Association.

President 

Article 30. 

The President is elected by the Assembly at the election session by voting from among the regular members. 

The mandate of the President lasts seven years and they can be elected to the same position.

Article 31. 

Proposals for candidates for President are submitted to the Assembly in written form or orally at the session itself. 

In case of unsuccessful election of the President, the Speaker of the Assembly will convene a new election session, which will be held within a maximum of 15 days.

Article 32. 

The President represents the Association in legal transactions and has the right and duties of a financial principal.

Article 33. 

The President is competent to: 

- prepares and convenes the Management Board; 

- decides on the initiation of the procedure for amending and supplementing the Statute, on its own initiative or on the proposal of the Management Board, and prepares a proposal for amendments and supplements, which it submits to the Assembly for adoption. 

- proposes and considers proposals for the Statute and their amendments; 

- decides on the admission of regular members; 

- draws up instructions for paying the membership fee; 

- proposes an honorary member; 

- decides on the admission of an associate member; 

- convenes the Extraordinary Assembly: 

- manages the work of the Association between two sessions of the Assembly and makes decisions to achieve the goals of the Association; 

- organizes regular activities of the Association; 

- entrusts special tasks to individual members; 

- decides on the appearance of the Association's logo: 

- makes financial decisions; 

- decides on the acquisition and alienation of property; 

- decides on other issues for which other bodies are not authorized by law or this statute.

Making work public 

Article 34.

The work of the Association is public. 

The President takes care of regularly informing members and the public about the work and activities of the Association, either directly or through internal publications, that is, press releases or in other appropriate ways. 

Annual calculations and reports on the Association's activities are submitted to the members at the Assembly session.

Editions 

Article 35. 

Issuing publications for philately and collecting, postal history, history of Serbia and the region as a socially useful activity important for the protection of cultural and historical assets. 

The association issues publications in the form of manuals, catalogs, monographs, memorials, etc., as well as commemorative printed philatelic material, commemorative stamps, maximum cards and postcards. 

Issuing publications and relevant material is the responsibility of the President.

Prizes and awards 

Article 36. 

In order to encourage interest, develop and spread knowledge and research work in philately and collecting, the Association can achieve results to the most prominent individuals, associations, clubs, as well as to institutions outside the Association, award a diploma, a symbolic or material award or some other expression of recognition. 

The establishment of awards and recognitions is made by the Board of Directors on the proposal of the President. 

The decision on awarding awards and recognition is made by the President or a commission that may be formed by the President.

Means of work

Article 37.

The association acquires funds to achieve its goals and tasks: 

- by collecting funds from the membership fee; 

- voluntary contributions, donations, gifts and bequests; 

- participation in contests of programs and projects important for the development of philatelic and collective activities, as well as projects connecting different social groups, cultures, etc. 

- distribution of philatelic material and publications; 

- financial subsidies and in other ways permitted by law. 

The association can obtain funds from registration fees for seminars, exhibitions, events and other forms of education and gatherings in order to achieve the goals of the association. 

The assets of the Association consist of material assets, monetary assets, intellectual property rights and other assets acquired in accordance with positive legal regulations. 

The order for the use of material resources can be given by the President of the Association.

Economic activity that makes a profit 

Article 38. 

The association acquires funds by performing economic activity: 58.19 Other publishing activity. 

The association can start directly performing this activity only after registration in the Register of Business Entities. 

The decision and request for registration of economic activity is made by the President; 

The profit realized in the manner referred to in paragraph 1 of this article and other activities can be used exclusively for the achievement of the goals of the Association, including the costs of the regular work of the Association and its own participation in the financing of certain projects.

Termination of the association 

Article 39. 

The Association ceases its work by the decision of the Assembly, when the conditions for the achievement of the Association's goals cease, as well as in other cases provided for by the Law.

Dealing with the assets of the association in case of termination of the association 

Article 40. 

In case of cessation of work, the property of the Association will be transferred to a domestic irrefutable legal entity that was established to achieve the same or similar goals, that is, the Assembly will decide on the termination to whom the property is transferred in accordance with the Law.

Amendments to the Statute 

Article 41. 

Amendments to the Statute can be made at the initiative of the President, the Board of Directors or at least one third of the members of the Association, who draft the initiative in writing. 

The proposal of the Statute and the proposal to amend the Statute are prepared by the Management Board and given to the Assembly for approval after a public hearing.

Article 42. 

The Assembly of the Association adopts the new Statute or amendments to the Statute by direct voting. The decision is legally binding, if more than half of the members present expressed their opinion.

Article 43. 

The authentic interpretation of this statute is given by the Assembly of the Association. 

The Assembly can authorize the Management Board to give a working interpretation of certain provisions of the Statute.

Appearance and content of the seal 

Article 44. 

The association has a round stamp on which the name of the association is written in Cyrillic in Serbian and the name of the association in English: "ДРУШТВО МАКСИМАФИЛА СРБИЈЕ SERBIAN MAXIMAPHILE SOCIETY", in the middle there is a logo. 

The seal of the Association is in the possession of the President of the Association.

Appearance and content of the stamp 

Article 45. 

The association may have one or more stamps, the appearance and content of which is determined by the Board of Directors.

Appearance and content of the logo 

Article 46. 

The association has a logo, the appearance of which is edited by the President. 

Article 47. 

The provisions of the Law on Associations will be directly applied to all matters not regulated by this statute.

Article 48. 

This statute enters into force on the day of its adoption at the founding assembly of the Association. 

The statute is drawn up in six copies, two copies are retained by the Agency for Business Registers, one copy for each of the founders and one copy for the Archive of the Association.

*The original and only valid text of the statute is written in Serbian in Cyrillic